Minutes of FWSRA Board Meeting May 10, 2007

 

Meeting was called to order at 6:40 PM by President Mike Franco

6 of the 8 voting members were present. A quorum was present.

 

Minutes of the April meeting were not available due to the Secretary being called out of town for the last 30 days. Those minutes will be approved at the next board meeting on June 13, 2007.

 

Officers Reports:

  • President: No report

 

  • Vice President: No report

 

  • Treasurer: Balance in FWSRA account = $4646.23 with $2000 of that held in reserve for the mentoring program. In April a referee challenged whether a check had been paid to him. It was found that the check was cut, mailed and cashed by the referee with his signature on the back of the check. Due to this challenge, Maizie requested the bank to again begin sending copies of the checks. This has a $3.00 a month fee.

 

  • Secretary – Absent, no report

 

Directors Reports:

  • Director of Assigning: Debbie spoke with Rob concerning scheduling and working on getting the U-11 PDL games and district games on separate fields and like type games back to back on the same field. PDL league will be very small this year, maybe only a couple games. The PDL organization has not made final decision on games in Federal Way.
    • U-7 to U10 Assignors report: Judy found that rules on the SKCSRA website were not properly executing which allowed referees to do the same team multiple times in a single month. Judy contacted John Snyder and he corrected the fault through Ridgestar. Due to the same referees working multiple games in a single month, thus not allowing all referees the opportunity to get Spring Mod games, Judy will implement a max 4 game per month rule on the website. In order to better inform all referee members it was suggested that a twice annual newsletter be mailed informing referees of policy and procedure of FWSRA such as contacting assignors when problems occur with coaches, pay schedules and how/when to file proper match reports.

 

·         Director of Instruction: Absent but report given by Debbie Frazier. The rule of requiring students younger than 13 to be enrolled in the clinic only if a parent attends is working. 4 parents have enrolled to take the clinic with their children for the upcoming May clinic.

 

·         Director of Mentoring: Judy recommended that assigning of mentoring matches be compensated as she has found there is much labor in finding and posting the mentoring positions. A motion was made and seconded to open the topic for discussion. After discussion it was agreed that $1.50 per mentor assignment would be fair and appropriate compensation. A motion was made that $1.50 be paid for assigning mentoring positions and the motion had a second. By majority vote this matter was approved. Another motion was made to have the policy retroactively be executed to the beginning of the Mod Spring season (April 14, 2007). This motion was seconded and by vote of 5 yes and 1 abstention, the matter was approved.

 

·         Director of Assessment: Absent, no report

 

·         Director at Large-Raschkow: Kerry wanted to make everyone aware of the Memorial weekend tournament at the Starfire complex and that he will be there to assist/work with anyone there. The board requested that while in his travels in other referee association areas, he monitors and review potential referee candidates to work games here in Federal Way and provide that information back to the Assignors.

 

·         Youth Director at Large-Mondragon: No report

 

Unfinished Business

  • The Assignors agreed that the U-11 & Up assignor would assign the PDL U-11 games and that the U-7 to U-10 assignor would assign the district level U-11 games. A motion was made to vote on this matter as stated and was approved by a majority vote.
  • A discussion on the review of operating procedures was opened and then tabled with the recommendation and agreement that the President would send out his format and duties as a guide and the rest of the board would work on providing their’s by e-mail for review before the next meeting. At the next meeting a brief discussion can be held to finalize the duties lists.

 

New Business:

  • Discussion was opened on whether is now makes sense to remove the game change penalty fees from the billing to FWU/FWMSC with the expectation that the field/game scheduler would provide the game schedule more quickly to the Assignors. It was unanimously agreed that the 48 hours, pay the full crew policy should stay as it is written in the current agreement with FWSA. Debbie wished to discuss this directly with Rob Walker as he is working with the scheduler to improve field usage and the schedule. Any further discussion or vote on this topic was tabled until after Debbie can meet with Rob and bring back meeting results.
  • Discussion on whether the Mod assigner should be a full voting position was opened briefly. It was noted that the structure is designed to ensure a singular direction in assigning in procedure as well as policy executed by the Director of Assigning. Furthermore the structure allows for multiple assignors whiles still maintaining that singular direction. This matter can be brought back up in future meetings if so desired by any member but the matter died on the floor with no motion to table the discussion.
  • For the Good of the Game
  • Meeting adjourned at 8:56 PM with next meeting being scheduled for June 13, 2007 to be held at Judy Simone-Johnson’s home.