ARTICLE I: NAME
The
name of this Association shall be the Federal Way Soccer Referees Association
(FWSRA)
ARTICLE II: PURPOSE
The
purpose of this Association shall be as stated in the Constitution of the
association.
ARTICLE
Section 1 Governing Body
The
Board of Director’s, herein after referred to as the Board, shall be the
governing body of the Federal Way Soccer Referees’ Association.
Section 2 Board of Directors
The
affairs of the chapter shall be managed by a Board of Directors. The Board shall consist of eight Elected
Members:
President, Vice President,
Secretary, Treasurer, Director of Assigning,
Director of Instruction,
Director of Mentoring, Director of Assessment.
And
four Appointed Members:
Director for Federal Way Soccer
Association, Director at Large #2,
Director at Large #3, Director
at Large #4
The
Elected Members shall be elected by a majority vote of the FWSRA Voting Members
at the Annual General Meeting. The
Appointed Members shall be appointed by the new Elected Board Members at the
Annual General Meeting.
The
Board shall govern the administration of Association affairs, manage all financial
transactions, make rules and policy in support of the Association’s programs,
and act for the interest of the Association in any way consistent with these
bylaws.
The
Board shall be responsible for developing other policies and procedures that shall
guide the activities of the Association officers and assignor. The Board will be responsible for publishing
policies and procedures of the Association at least annually.
No
officers shall hold more than one seat on the Board unless lack of volunteers
requires it. No officer shall be
entitled to cast more than one vote. The
President shall vote only to break a tie vote.
Members of the Board shall be entitled to vote on all matters submitted
to vote or other action to the members.
The
Board by resolution adopted by a majority of the directors in office may
designate and appoint on one or more committees each of which shall consist of
three or more member referees and shall have and exercise such authority of the
Board as may be specified in the resolution, provided such authority is not
prohibited by law or these by-laws.
Section 3 Board of Directors Eligibility
Only
persons who are Voting Members are eligible to be an officer on the Board of
Directors of the Association. No person
shall hold more than one office at the same time unless a lack of volunteers
require it.
Section 4 Terms of Office
All
Elected Members shall serve two year terms. Elections shall be held at the
Annual General Meeting according to the following schedule:
President in odd numbered years;
Vice-president in even numbered
years;
Secretary in odd numbered years;
Treasurer in even numbered
years;
Director of Assigning in odd
numbered years;
Director of Instruction in even
numbered years;
Director of Assessment in odd
numbered years;
Director of Mentoring in even
numbered years;
All
Appointed Members shall serve one year terms.
Appointments shall be made each year at the Annual General Meeting.
Terms
will begin with officer election at the Annual General Meeting (
Section 5 Vacancies
Except
as otherwise may be provided in these by-laws, vacancies on the Board of
Directors shall be filled by appointment by the President with the ratification
of a majority vote of the Board of Directors.
The appointee shall serve the remainder of the term to which they are
appointed.
Section 6 Removal of Directors,
Officers, and Committee Members
A.
By The Board
Any
Chair or member of a committee appointed by the President may be removed from
that position by the President subject to the Board’s approval. Any Chair or member of a committee may be
removed from that position by the Board.
Any officer or director of the Association may be removed from office
and the Board by a two-thirds vote of the other members of the Board. Officers and Directors removed from office
and the Board by the Board may request a hearing before a committee of three
Voting Members, which committee shall be elected by the Voting Members. After suitable hearing before the committee,
the committee shall by a majority vote of its members affirm or reverse the
Board’s decision for removal.
B.
By The Members
Any
officer, director, committee Chair or committee member may be removed from the
office, the Board, or the appointed position by a majority vote of the Voting
Members in attendance at any regular or special Association meeting after
written petition for removal is equal to or greater than the number of Voting
Members in attendance at the immediately preceding regular Association
meeting. A petition for removal under
this section shall be in writing and may be delivered to any member of the
Board. The issue of removal shall be
promptly submitted to the Voting Members for decision. Not less than ten days nor more than fifty
days before the meeting at which such a petition will be submitted, Voting
Members shall be notified that such a submission will be made and of the date,
time, and place of the meeting at which it will be made.
C.
Vacancies
The
Board shall fill all vacancies on the Board for officer positions. Any person so appointed shall serve until the
next regular meeting where such appointment shall be submitted to the Voting
Members for confirmation. Once
confirmed, the appointed officer shall complete the term of the vacated
office. In the case of a vacancy in the
office of the President, the Vice President shall become the President and the
Board shall appoint a successor to the Vice President. If a person appointed by the Board to fill a
vacancy is not confirmed, the Voting Members shall elect a successor at that
meeting.
Section 7 Duties of Officers
A.
The President
shall be the presiding officer at all meetings.
Exceptions shall be incidental Judicial Committee Hearings or Referee
Clinics. The President shall be
responsible for the efficient functioning of all officers and operations of the
FWSRA. The President shall have the
authority to appoint any member of the Association to fill the vacancy of any
Board member. The appointment must be
ratified by a majority of the Board voting at the time of the appointment. The President shall assume the duties of the
assignor when either there is no assignor or the assignor is absent.
B.
The Vice
President shall assume the duties of the President in the President’s absence
for the purpose of presiding. The Vice
President shall not carry out any other duties of President unless that office
is vacated. The Vice President shall
become the President in case of vacancy.
The Vice President shall organize and report game misconduct for FWSRA
when the league or association requests it directly from FWSRA. The Vice President shall carry out tasks as
assigned by the President.
The
C.
The Secretary
a.1.
Be
the recording secretary to include keeping minutes of meetings and other
communications as directed by the President.
b.2.
Keep
records of attendance at all meetings of the Association and the Board.
c.3.
Maintain
a membership list of the Association members.
d.4.
Be
responsible for disseminating policies and procedures to the membership
e.5.
Maintain
one copy of the by-laws on hand at all meetings. Provide a copy to any member of the
Association upon request.
D.
The Treasurer
shall:
1.
Keep an accurate
record of the financial affairs of the FWSRA, both receipts and expenditures.
2.
Keep the Board
informed through the preparation and submission of a detailed statement at each
Board meeting concerning the current financial condition.
3.
Provide a
detailed financial report to the membership at the
4.
Have the
authority to open any mail addressed to “in care of” the Association or to any
Board member’s name if sent to the Association address.
E.
The Director of
Assigning shall:
1.
Recommend to the
Board the assignors to be used by the FWSRA. The Board shall vote on their
final appointment as an FWSRA assignor.
2.
Supervise the
assigning of officials to all games contracted by FWSRA with all soccer
leagues.
3.
Have the
authority to delegate assigning duties to FWSRA members as the need arises.
4.
Maintain records
of all assignments as required by the SRC and USSF to establish level of
license qualifications for members.
F.
The Director of Mentoring shall support the goals of the WSYSA
Mentor Program. The Director shall
support the State Mentor Program Director and the FWSRA.
G.
The Director of Instruction
shall be the Education Officer of the FWSRA and be responsible for arranging
training programs for the monthly membership meetings, entry level clinics, and
any other training needs of the FWSRA.
H.
The Director of
Assessment shall support the goals of the State Director of Assessment and help
arrange assessments for FWSRA members.
Assessments may be for evaluation or upgrade.
I.
All members of
the Board shall have the duty to attend and vote at all meetings.
Section 8 Membership
Membership
in the FWSRA is open to anyone desiring to affiliate with the FWSRA, who is in
agreement with the Constitutional Purpose of the FWSRA and whom the Board
determines is qualified. A Member of the
FWSRA shall be either, a FWSRA Voting Member or a FWSRA Contributing Member.
A.
Voting Member
A FWSRA Voting Member must be currently registered with USSF as one or
more of the following: Referee,
Instructor, Assessor, or Assignor. A
FWSRA Voting Member must not be a voting member of any other local referee association
or chapter. A FWSRA Voting Member must
be in agreement with the Constitutional Purpose of the FWSRA. A FWSRA Voting Member must attend a minimum
of 50% of the regular FWSRA meetings. A
FWSRA Voting Member must at all times conduct themselves in accordance with the
USSF Referee Administrative Handbook.
B.
Contributing
Member
A
FWSRA Contributing Member shall be a person who does not qualify as a FWSRA
Voting Member, and/or persons, organizations, or funds whose purpose agrees
with the Constitutional Purpose of the FWSRA, who contributes financially or
”in kind” support for activities of the FWSRA.
FWSRA Contributing Members shall not have voting privileges in the
FWSRA. FWSRA Contributing Members who
are registered with the USSF must at all times conduct themselves in accordance
with the USSF Referee Administrative Handbook.
ARTICLE IV: MEETINGS
Section 1 Quorums
A.
A Quorum of the
Board shall be 4 Elected Members.
B.
A Quorum at a
regular monthly meeting shall be fifty percent (50%) of the average number of Voting Members in attendance
at the last five regular monthly meetings.
C.
A Quorum for the
Annual General Meeting shall be fifty percent (50%) of the average number of Voting
Members in attendance at the last five regular monthly meetings.
Section 2 Meetings
A.
A. Regular business and training
meetings shall occur once per month excluding April, May, June, and, July. The Board shall designate the meeting dates
and places.
B.
B. Board Meetings will be
held as needed. The President will
determine the date and location.
A.
C. The Annual General
Meeting will be held between January 1 and February 28.
C.
D.
Special Meetings
may be called by the President.
ARTICLE V: DENIAL, TERMINATION,
The Board shall establish a procedure to afford any
member notice of and an opportunity for
a hearing where a member is alleged to be in violation of the FWSRA
Constitution, By-laws,
USSF Referee Administrative Handbook or the ethics of refereeing as a profession. After the appropriate collection of facts and
due deliberation, the Board shall vote
based upon the preponderance of the evidence, to acquit or to convict the
member of the charges and to affirm,
affirm with penalty or to terminate his membership in the FWSRA.
ARTICLE VI: FEES
Section 1 Financial
Review
In addition to the Board review, the Board may engage
an independent accountant to conduct a review or an audit of the financial
statements, books, and accounts of the Association. A review or an audit may be conducted at the
pleasure of the Board as it deems desirable or necessary. A written summary of the results of each
review or audit shall be submitted to the Board within fourteen days of its
completion. It shall be submitted to
membership for their acceptance, approval, or disapproval at the next regular
chapter meeting.
Section 2 Payment
of referees
The
method of payment shall be established by the Board.
Section 3 Compensation
Expenses incurred by any member on behalf of the
Association, as approved by the Board, shall be reimbursed. Except as otherwise provided in this Section,
no Member of the Association shall receive compensation for performing any of
the duties identified in these by-laws.
Assignors are entitled to an assignor’s fee as
described in the Policies and Procedures document of the FWSRA.
The Treasurer is entitled to a fee as described in the
Policies and Procedures document of the FWSRA.
Section 4 Fines
Any member accepting assignments and failing to
fulfill same, unless excused by the assignor, shall be assessed one hundred
fifty percent (150%) of the game fee assigned.
These fines will be deducted from the earnings of the referee at the
time the fees are paid to the referee.
ARTICLE
Section
1 Accepting
Assignments
All
referees shall accept game assignments whenever possible. Inability to fulfill game assignments should
be based on emergency situations and never on the basis of personal desires. Members will make every attempt to notify the
assignor as soon as possible in the event he or she is not able to fulfill the
assignment. Referees shall inform the
assignor of any family or personal involvement with a team or club which might
appear to bias that referee’s decision making.
Whenever possible the referee shall decline any assignment involving
such a team or club.
Section
2 Uniform
All
referees shall follow standards of dress established by the USSF or other
sanctioning body for the game. All FWSRA
members are expected to wear uniforms commensurate with the fees paid for the
games. Failing to follow these standards
may result in reduction of game assignments.
Extenuating circumstances (e.g. extremely inclement weather or a beginning
referee) may cause a referee to deviate from these standards. Personal preference is not an acceptable
reason to deviate from the standards.
Section
3 Game Conduct
Referees
shall conduct themselves professionally when representing FWSRA. This includes both game assignments and
business meetings. Any member behaving
unprofessionally due to the influence of drugs or alcohol may be suspended from
FWSRA for up to one year.
Members
will treat players, coaches, and spectators with respect. Failure to do so may result in loss of
assignments and suspension from FWSRA.
Section
4 Game Reports
Referees
shall complete and submit all game reports promptly. For USSF games members shall follow procedures
outlined in the USSF Referee Administrative Handbook. A consistent failure to submit game reports
promptly may result in a penalty of one hundred percent (100%) of the fee for
the game and/or loss of future game assignments.
ARTICLE VIII: AMENDMENTS
Section 1 Amendment of by-laws
These
by-laws may be amended at the
The
Board may vote as to whether they recommend the adoption of said
amendments. Approval occurs when: 1)
There is a quorum of members present at the meeting and 2) A majority of the
members in attendance approve.
Section
2 Policies and
Procedures
Policies
and Procedures may be established by the Board and shall be disseminated to the
membership annually or as required. Any
amendment to the Policies and Procedures will be disseminated to the members
prior to the next regular Association meeting.
Amendments will be effective following the next general meeting after
dissemination unless rejected by a majority of members at the meeting.
ARTICLE IX: SAVINGS CLAUSE
Should
any part of these by-laws be declared illegal under the laws of Federal, State,
or local government, or improperly inconsistent with the by-laws of a higher
referee body, the remaining parts shall remain in force.
ARTICLE X: PARLIMENTARY AUTHORITY
Robert’s
Rules of Order Revised shall be the parliamentary authority for the FWSRA in
all matters not covered by FWSRA policy as set forth in either the Constitution
or these By-laws.